ARTICLE VII

Officers and their Duties 

 

Section 1. Composition and Term. The officers of the corporation shall consist of a President, Vice President for each WCOA designated sport, Secretary, four sports representatives for each WCOA designated sport and such other officers with such titles, duties and powers as may be approved by the membership from time to time. All such officers shall be elected by and serve at the pleasure of the membership. The EEO Chairperson shall also serve as an officer of the corporation but will serve as an appointive position.

Section 2. Terms. The terms of all officers shall be two years, commencing on the first day of January for the Vice President for Football/Football Committee members and the first day of March for the Vice President of Basketball/Basketball Committee members and the remaining Board of Directors following their election or until a successor is appointed. One-half of all elected officers shall be replaced by election on alternate years.

a. Elections in Odd Numbered Years. Elections during each odd numbered year shall be held for the offices of President, Vice President for Basketball, and two Sports Representatives for each of Football and Basketball.

b. Elections in Even Numbered Years. Elections during each even numbered year shall be for the offices of Vice President for Football, Secretary, and two Sports Representatives for each of Football and Basketball

Section 3. Resignation or Removal. Any officer may resign by giving written notice to the Board of Directors, the President or the Secretary. Such resignation shall take effect upon receipt of the notice, or at any later time specified therein and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. Any officer may be removed for failure to materially and substantially perform his or her duties, conviction of a crime, or as a result of engaging conduct that is a fundamental violation of WCOA or FHSAA policies, in each instance by action of a two-thirds vote of the Board taken at any regular or special meeting of the Board. Any member of the Board of Directors or a Sports Committee that misses three scheduled meetings of such respective group during a calendar year may also be replaced by a two-thirds vote of the other members of the Board or applicable Sports Committee. In addition, any officer/director of the corporation may be removed by the general membership or membership in a designated sport in accordance with the procedures set forth in Article VI, Section 5 hereof. For purposes of the Section the sports representatives shall be treated as a Vice President for a designated sport in applying the removal procedures to be utilized.

Section 4. Vacancy. A vacancy in any office shall be filled by action of the Board and its appointee shall hold office for the un-expired term or until his successor is elected and qualified.

Section 5. President. The President shall be the principal executive officer of the corporation and shall generally supervise the affairs of the corporation. He or she shall preside at all general membership meetings and of the Board of Directors, shall supervise all negotiations on behalf of WCOA and make every reasonable effort to further the policies adopted by the corporation. The President shall call meetings as deemed necessary to inform the membership of present recommendations for approval by the members and shall assign duties, and appoint committees as may be necessary and proper for the conduct of the business and affairs of the corporation. He or she shall be an ex-officio member of all committees appointed by the Board, other than the Election Committee, shall be a voting member of all Sports Committees, and shall have the general powers and duties customarily performed and exercised by the Chief Executive Officer of any not for profit corporation organized under the laws of Florida, as well as such additional powers or duties as may be prescribed by these bylaws. The President shall be responsible for all negotiations with various schools and conferences served by WCOA.

Section 6. Vice President (one per sport). The Vice President for each sport shall assist the President in the performance of his or her duties and shall preside at all meetings of the Sports Committee of the sport which he or she represents. Any Vice President shall perform such other duties as from time to time may be assigned to him by the Board of Directors or President.

Section 7. Secretary. The Secretary shall keep or cause to be kept at the principal office of the corporation or such other place as the Board of Directors may designate, a current membership record showing the names of all members and their addresses; and a record of all meetings conducted by the membership, directors or director committees, which record shall include the time and place of holding; whether regular or special meeting; and if special how authorized; the notice thereof given; the names of those present or represented at director or director committee meetings; the names of voting members present at membership meetings; and the proceedings thereof.

The Secretary shall give, or cause to be given, notice of all meetings of the general membership, sport meeting and of the Board of Directors required by the bylaws or by law to be given, and shall keep the seal of the corporation and affix said seal to all documents requiring a seal. The Secretary shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or the Bylaws.

Section 8. Sports Representative. The respective Sports Committees for each sport shall establish the duties of each Sports Representative on the committee. Unless otherwise determined by the Sports Committee, the Sports Representatives on each Sports Committee shall perform the following functions:

a. Director of Training. The Sports Committee shall appoint a Director of Training that will be responsible for the preparation, presentation and conduct of clinic meetings for members of that sport and will obtain the list of new members from the Secretary and set up training sessions to aid new members in developing their officiating mechanics and knowledge of the rules. Throughout the applicable sport season, the Director of Training will be responsible for the evaluation of each new member that has been classified as a probationary member. The Director of Training will also be responsible for supervising the recruitment of new members into WCOA and shall perform such other duties as delegated to him by the Sports Committee.

b. Recording Secretary. The Recording Secretary shall record the minutes of all Sports committee and Sports Meetings (as defined in Article XI, Section 3 hereof) during the sports season and shall perform such other duties as delegated to him by the Sports Committee.

c. Ratings Officer. The Ratings Officer shall maintain the records of all member ratings and the Contest Assignment Listings (as defined in Article XII, Section 1 hereof) for each sport. He shall be responsible for coordinating the ratings efforts for the Sports Committee and shall perform such other duties as delegated to him by the Sports Committee.

d. Attendance Officer. The Attendance Officer shall keep an attendance record of all Sports Meetings during the sports season. He shall be responsible for coordinating and maintaining the records for all disciplinary actions taken by the Sports Committee and shall perform such other duties as delegated to him by the Sports Committee.


Section 9. E.E.O. Committee Chairman. The E.E.O. Committee Chairman shall coordinate the activities of the E.E.O. Committee to ensure that all members of the WCOA are equitably treated without regard to sex, color, age, race, and religion or ethnic background. The E.E.O. Chairman shall also promote efforts to recruit minority membership in the WCOA, chair all meetings of the E.E.O. Committee, serve on the WCOA Board o Directors and perform all other duties prescribed by these Bylaws.

Section 10. Term. A member may serve consecutive terms in a single elected or appointed office.